MartinFederal uses PROCAS’s Accounting, Time, Expense and Purchasing System. This system complies with Federal Acquisition Regulation (FAR) Part 31 and satisfies audit requirements of the Defense Contract Audit Agency (DCAA). Our accounting system allows us to operate efficiently and remain rate competitive with pinpoint accuracy and accountability for every facet of our operations – from every hour worked by every employee, to every dollar spent on every project.
The integrated eTime module provides our employees with an intuitive, user-friendly interface. Timesheet data can be entered using any popular web-browser – allowing our employees to enter time from the office, home, client site, or anywhere access to the internet is available. Once time has been submitted and approved by the designated manager, it is automatically imported into the accounting system and allocated accordingly per project, task, labor category, and time period.
The integrated Expense module assists in streamlining the reporting of expenses and simplifies compliance. The database maintains a complete record of the maximum rates for lodging, M&IE, and mileage reimbursement. Data is cross-indexed for all FTR-listed cities and countries and all dates of travel. The system is automatically updated for periodic changes in the travel regulations. Claimed expenses in excess of the maximums are identified by the system to be processed according to MartinFederal’s policies. Once all data has been submitted and approved in the expense system, it too is imported into the accounting system and allocated accordingly.
Benefits
- Indirect rate calculations, job cost ledger and automated billing
- Automatic drill down from high-level summary information to transaction-level details
- Web timesheet & expense reporting
- Purchase Order (PO) generation
- Direct invoice creation from PO’s
- Multiple contract management capability (T&M, FFP, & Cost Plus)
- Automatic calculation of Direct, Fringe Benefits, Facilities, Material Handling, Subcontract Admin., Overhead, G&A, Fee, and T&M rates by labor category
- eTime submissions that comply with U.S. Federal Government requirements for labor charging, consistency, proper approvals, corrections, and audit trails for W-2 employees and 1099 consultants
- Work authorization(s) for billing to projects
*MartinFederal’s Accounting System and Policies & Procedures have not yet undergone DCAA review.
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